How to create an invoice in Spain
A practical checklist for Spain: required fields, VAT (IVA) wording, EUR amounts, numbering and payment terms.
Businesses in Spain issue invoices that follow a recognisable format. This guide lists what a document should include, the tax terminology customers expect, and the conventions that help an invoice get approved and paid quickly.
What a Spain invoice usually includes
- Seller name, address and NIF/CIF
- Customer name and address
- Invoice number and date
- Description and taxable base
- IVA rate and amount
- Total payable
Field by field
This generator preconfigures Spain conventions: the EUR currency, the VAT (IVA) label, DD/MM/YYYY dates and A4 paper size. You enter your details and line items; it calculates subtotal, discounts, tax and the grand total, then renders a print-ready PDF entirely in your browser.
- Postal code: Postal code
- Tax rates: VAT (IVA) — VAT number (NIF-IVA)
- Currency: EUR (€)
- Invoice date: DD/MM/YYYY
- Paper size: A4
Invoice numbering
Default numbering pattern: FC-2026-0042. Facturas must carry a unique sequential number and the issue date.
Tax terminology: VAT (IVA)
Invoices are labelled with the terminology Spain businesses expect. Presets are provided as a starting point and are not tax advice.
- General rate: 21%
- Reduced rate: 10%
- Super-reduced rate: 4%
- Zero rate: 0%
Spanish prices include IVA (VAT); the invoice breaks it out by rate.
Payment practice
Common payment terms used in Spain: Due on receipt, 15 days, 30 days, 60 days. Always state a due date, and ask customers to quote the invoice number as the payment reference.
Invoicing notes for Spain
Factura and factura simplificada
Simplified invoices (tickets) are allowed for small amounts, but full facturas are safer for B2B work.
IVA is built into the price
Standard price lists include IVA, so the invoice shows the taxable base and the IVA amount separately.
Retention for professionals
Certain freelance services require a retention line — add it as an extra charge or note if your client asks.
Frequently asked questions
Is this invoice generator free for businesses in Spain?
Yes — free, unlimited and without an account. EUR formatting, VAT (IVA) labels and DD/MM/YYYY dates are preconfigured for Spain.
Does the PDF use the right paper size?
Yes, A4 is preselected for Spain, and you can switch between A4 and Letter at any time.
Are the tax presets accurate?
Presets are informational starting points. Tax obligations depend on your situation — verify current rates with a qualified professional before issuing a tax invoice.
Can I save and reuse an invoice?
Yes. Save a draft in this browser, duplicate it next month, or export and re-import the invoice as JSON.
Is my customer's data uploaded?
No. Everything is calculated and rendered in your browser; nothing is sent to a server to build the PDF.
Designed for common invoicing practices in Spain. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.