How to create an invoice in Belgium
A practical checklist for Belgium: required fields, VAT (BTW/TVA) wording, EUR amounts, numbering and payment terms.
Businesses in Belgium issue invoices that follow a recognisable format. This guide lists what a document should include, the tax terminology customers expect, and the conventions that help an invoice get approved and paid quickly.
What a Belgium invoice usually includes
- Seller name, address and VAT number
- Customer name and address
- Invoice date and unique number
- Description and price
- VAT rate and amount
- Total payable
Field by field
This generator preconfigures Belgium conventions: the EUR currency, the VAT (BTW/TVA) label, DD/MM/YYYY dates and A4 paper size. You enter your details and line items; it calculates subtotal, discounts, tax and the grand total, then renders a print-ready PDF entirely in your browser.
- Postal code: Postal code
- Tax rates: VAT (BTW/TVA) — VAT number (BTW/TVA)
- Currency: EUR (€)
- Invoice date: DD/MM/YYYY
- Paper size: A4
Invoice numbering
Default numbering pattern: INV-2026-0042. Use a unique chronological number and show both parties' VAT numbers for B2B.
Tax terminology: VAT (BTW/TVA)
Invoices are labelled with the terminology Belgium businesses expect. Presets are provided as a starting point and are not tax advice.
- Standard rate: 21%
- Reduced rate: 12%
- Zero rate: 0%
Belgian prices include VAT, shown separately on the invoice.
Payment practice
Common payment terms used in Belgium: Due on receipt, 14 days, 30 days, 30 days end of month. Always state a due date, and ask customers to quote the invoice number as the payment reference.
Invoicing notes for Belgium
Bilingual wording
Depending on your customer's region you may invoice in Dutch, French or both — English is common internationally.
VAT number of the customer
For B2B supplies within the EU, record the customer's VAT number on the invoice.
Standard 30-day term
Belgian commercial practice uses 30 days, often '30 dagen, zonder kortingen'.
Frequently asked questions
Is this invoice generator free for businesses in Belgium?
Yes — free, unlimited and without an account. EUR formatting, VAT (BTW/TVA) labels and DD/MM/YYYY dates are preconfigured for Belgium.
Does the PDF use the right paper size?
Yes, A4 is preselected for Belgium, and you can switch between A4 and Letter at any time.
Are the tax presets accurate?
Presets are informational starting points. Tax obligations depend on your situation — verify current rates with a qualified professional before issuing a tax invoice.
Can I save and reuse an invoice?
Yes. Save a draft in this browser, duplicate it next month, or export and re-import the invoice as JSON.
Is my customer's data uploaded?
No. Everything is calculated and rendered in your browser; nothing is sent to a server to build the PDF.
Designed for common invoicing practices in Belgium. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.